Bula Fiji Tourism Exchange

Buyer Criterias and Conditions:

Invitation to attend BFTE is subject to the endorsement by the committee and participating airlines i.e. Air Pacific and Air New Zealand .

• Applicant must be a bonafide wholesaler with evidence of a business license, printed brochure and history of distribution record if these are requested.
• Applicant must be in a decision-making role to purchase/contract product.
• Applicant must be able to speak sufficient English to conduct business.
• BFTE emailed invoice and emailed receipt must suffice as official documentation.
• Buyers must attend Buyer briefing session, all prescheduled appointments and all programmed events.  BFTE reserves the right to restrict future attendance of Buyers who are ‘no-shows’ from appointments or programmed events.
• Applicant must not accept a familiarisation trip that will coincide with any of the programmed appointment sessions/events. 
• All buyers must be registered at the BFTE Secretariat (as per programme) no later than 0930 hours on Tuesday 15th May 2012.  
• Applicant registering after deadline of 7 February 2012 may incur a F$200 surcharge and those registering after 7 March may not be featured in printed literature. 
• Application must ensure that no less than 35 appointment preferences are chosen.  Anything less will result in termination of registration.
• If payment is not received within 12 days of issuance of emailed invoice, registration will automatically cancel out of BFTE system. 
• Cancellations will apply as follows:  Cancellation received before 17 January will be charged F$100 and refunded balance of payment.  Cancellation received after 17 January and before 7 February will receive a refund of 50%.  Cancellations received after 7 February, no refund will apply.
• Applicant must understand that all communication between themself and BFTE Secetariat are via emails which includes updates from BFTE.  It is important that if your email address should change after you register, BFTE Secretariat must be informed of change immediately.  To avoid non receipt of BFTE emails you should NOW adjust your email system to accept emails from bfte@connect.com.fj
• All attendance fees must be paid in Fijian dollars by credit card or bank drafts. 
• When completing your registration the information given is automatically transferred into the system and will be printed on all BFTE literature, website and name badges.  It is your responsibility to ensure that correct information is given.
• Once you receive confirmation/receipt from the BFTE Secretariat, it is your responsibility to organize your air ticket/payment directly with the respective airlines i.e. Air Pacific or Air New Zealand (nearest regional office).  BFTE has no jurisdiction over airfares the airlines offer buyers.
• If more than one buyer per company attends BFTE, each registered delegate may be given their own set of appointments.  A third buyer of same organization may be accepted depending upon availability of space and making it compulsory for organisations concerned to have 2 sets of appointments.
• Both Buyers and Sellers must attend the briefing session as per programme. 
• The appointment schedule list will be handed to you upon registration at Port Denarau.
• Name changes to badges less than 15 days prior to commencement of BFTE will incur a penalty fee of F$60
• Buyer registration fees for the 2012 Bula Fiji Tourism Exchange is F$935 for the Primary delegate which includes 3 nights accommodation for nights of 15th, 16th, 17th May only and includes all programmed meals and events.  The additional delegate fee will also cost F$935 which includes programmed meals and events only – no accommodation. Additional rooms and room nights maybe available at a cost of F$395 per night and includes full buffet breakfast daily (maximum 3 rooms per organization on a space availability basis). If you require additional rooms, this must be requested via separate email to bfte@connect.com.fj stating name of delegate, organisation and room requirements and dates.  Additional room requested must be for registered delegates only. You must book your accommodation for a minimum of 3 nights i.e. 15/18 May (which is the duration of BFTE - the FOC policy will apply to the Primary delegate’s/first room only).  Note: check-in time for all Resorts is 2pm therefore, if you arrive early morning and require immediate check-in to room, please pre-register from night before which will incur an extra night’s accommodation charge at your cost.  Due to the very large number of registered delegates, the Resorts will cater for registered delegates only therefore, you are encouraged to register your partners/spouses traveling with you. Unregistered partners will not be entitled to attend catered BFTE functions including daily breakfasts. Please officially register partners/spouses early and avoid disappointment. 

The registration fees includes: