Bula Fiji Tourism Exchange

Buyer Criterias and Conditions:

Invitation to attend BFTE is by the Committee and subject to the endorsement by the participating airlines i.e. Air Pacific and Air New Zealand .

• Applicant must be a bonafide wholesaler with evidence of a business license, printed brochure and history of distribution record if these are requested.
• A qualified buyer must work and reside outside of Fiji and the South Pacific Island nations.
• Applicant must be in a decision-making role to purchase/contract product.
• Applicant must be able to speak sufficient English to conduct business.
• BFTE emailed invoice and emailed receipt must suffice as official documentation.
• Buyers must attend Buyer briefing session, all prescheduled appointments and all programmed events.  BFTE reserves the right to restrict future attendance of Buyers who are ‘no-shows’ from appointments or programmed events.
• Applicant must not accept a familiarisation trip that will disrupt any of the programmed appointment sessions/events. 
• All buyers must be registered at the BFTE Secretariat (as per programme) no later than 1800 hours on Tuesday 3^rd June.  No registrations will be made on Wednesday morning of 4^th June unless written request (with valid reason) is received by BFTE.
• Applicant registering after deadline of 4 March 2008 may incur a F$200 surcharge.  Those registering after 4 March 2008 will not be featured in printed literature.  REGISTRATIONS MAY NOT BE ACCEPTED AFTER 28 FEBRUARY.
• Application must ensure that no less than 35 appointment preferences are chosen.  Anything less will result in termination of registration.
• If payment is not received within 7 days of issuance of email invoice, registration will automatically cancel out of BFTE system. 
• Cancellations will apply as follows:  Cancellation received before 1 February 2008 will be charged F$50 and refunded balance of payment.  Cancellation received after 1 February and before 28 February will receive a refund of 50%.  Cancellations received after 1 March, no refund will be applicable.
• Applicant must understand that all communication between themself and BFTE Secetariat are via emails which includes updates from BFTE.  It is important that if your email address should change after you register, BFTE Secretariat must be informed of change immediately.
• All attendance fees must be paid in Fijian dollars by credit card or bank drafts.  Telegraphic transfers will be accepted however copy of transfer should be faxed or emailed to us indicating who payment is for i.e. name of organization registered with BFTE. 
• When completing your registration the information given is automatically transferred in system and will be printed on all BFTE literature, website and name badges.  It is your responsibility to ensure that correct spelling and grammar are used.
• Once you receive confirmation/receipt from the BFTE Secretariat, it is your responsibility to organize your air ticket/payment directly with the respective airlines i.e. Air Pacific or Air New Zealand (nearest regional office).  BFTE has no jurisdiction over airfares the airlines offer buyers.
• If more than one buyer per company attends BFTE, each registered delegate will be given their own set of appointments.  A third buyer of same organization may be accepted depending upon availability of space and same ruling as above must apply however, making it compulsory for 3 sets of appointments.
• Both Buyers and Sellers have an opportunity to make further appointments/cancellations at the appointment scheduling session [ALL BUYERS MUST ATTEND THIS SCHEDULING SESSION] at 0900 hours on Wednesday 4^th June at BFTE 2008. Priority is given to mutual appointment requests. The appointment schedule list will be issued to delegates upon registration at the BFTE Village situated at the Warwick Fiji Resort & Spa and will not be faxed, emailed or mailed to delegates prior to commencement of BFTE.
• Name changes to badges less than 15 days prior to commencement of BFTE will incur a penalty fee of F$60
• Buyer registration fees for the 2008 Bula Fiji Tourism Exchange are F$590 for the Primary delegate which includes 4 nights accommodation and all programmed meals and events and F$690 for an additional delegate which includes programmed meals and events only – no accommodation. Additional rooms and room nights maybe available at a cost of F$275 per night (maximum 3 rooms per organization on a space availability basis). If you require additional rooms, this must be requested via separate email to bfte@connect.com.fj stating name of delegate, room requirements and dates.  Additional room requested must be for registered delegates only. You must book your accommodation for a minimum of 4 nights i.e. 3/7 June (which is the duration of BFTE - the FOC policy will apply to the Primary delegate’s room only.  Note: check-in time at the Warwick Fiji Resort & Spa is 2pm therefore, if you arrive early morning and require immediate check-in to room, please pre-register from night before which will incur an extra night’s accommodation charge.  Due to the very large number of registered delegates, the Warwick Fiji Resort & Spa will cater for registered delegates only therefore, you are encouraged to register your partners/spouses traveling with you. Unregistered partners will not be entitled to attend catered functions including daily breakfasts etc. Please officially register partners/spouses early and avoid disappointment. 

The registration fee of F$590 includes: