Bula Fiji Tourism Exchange

Buyer Criterias and Conditions:

Invitation to attend BFTE is by the Committee and subject to the endorsement by the participating airlines i.e. Air Pacific and Air New Zealand .

• Applicant must be a bonafide wholesaler with evidence of a business license, printed brochure and history of distribution record if these are requested.
• Applicant must be in a decision-making role to purchase/contract product.
• Applicant must be able to speak sufficient English to conduct business.
• BFTE emailed invoice and emailed receipt must suffice as official documentation.
• Buyers must attend Buyer briefing session, all prescheduled appointments and all programmed events.  BFTE reserves the right to restrict future attendance of Buyers who are ‘no-shows’ from appointments or programmed events.
• Applicant must not accept a familiarisation trip that will disrupt any of the programmed appointment sessions/events. 
• All buyers must be registered at the BFTE Secretariat (as per programme) no later than 1800 hours on Tuesday 18th May 2010.  No registrations will be made on Wednesday morning of 19th May unless written request (with valid reason) is received by BFTE.
• Applicant registering after deadline of 18 February 2010 may incur a F$200 surcharge.  Those registering after 18 February 2010 may not be featured in printed literature. 
• Application must ensure that no less than 35 appointment preferences are chosen.  Anything less will result in termination of registration.
• If payment is not received within 9 days of issuance of email invoice, registration will automatically cancel out of BFTE system. 
• Cancellations will apply as follows:  Cancellation received before 19 January will be charged F$100 and refunded balance of payment.  Cancellation received after 19 January and before 19 February will receive a refund of 50%.  Cancellations received after 19 February, no refund will apply.
• Applicant must understand that all communication between themself and BFTE Secetariat are via emails which includes updates from BFTE.  It is important that if your email address should change after you register, BFTE Secretariat must be informed of change immediately.
• All attendance fees must be paid in Fijian dollars by credit card or bank drafts.  Telegraphic transfers will be accepted however copy of transfer should be faxed or emailed to us indicating who payment is for i.e. name of organization registered with BFTE. 
• When completing your registration the information given is automatically transferred into the system and will be printed on all BFTE literature, website and name badges.  It is your responsibility to ensure that correct information is given.
• Once you receive confirmation/receipt from the BFTE Secretariat, it is your responsibility to organize your air ticket/payment directly with the respective airlines i.e. Air Pacific or Air New Zealand (nearest regional office).  BFTE has no jurisdiction over airfares the airlines offer buyers.
• If more than one buyer per company attends BFTE, each registered delegate may be given their own set of appointments.  A third buyer of same organization may be accepted depending upon availability of space and making it compulsory for organisations concerned to have 2 sets of appointments.
• Both Buyers and Sellers must attend the briefing session at 0900 hours on Wednesday 19 May at commencement of BFTE 2010. 
•  The appointment schedule list will be forwarded via email to primary delegates approximately 14 days prior to commencement of BFTE and is therefore important that an email address is given in your biography which will appear on the website and will enable buyers/sellers to contact you to make further appointments prior to BFTE. 
• Name changes to badges less than 15 days prior to commencement of BFTE will incur a penalty fee of F$60
• Buyer registration fees for the 2010 Bula Fiji Tourism Exchange is F$790 for the Primary delegate which includes 4 nights accommodation at the Sofitel for nights 18th, 19th, 20th and 21st May only and includes all programmed meals and events.  The additional delegate fee will also cost F$790 which includes programmed meals and events only – no accommodation. Additional rooms and room nights maybe available at a cost of F$235 per night which includes full buffet breakfast daily (maximum 3 rooms per organization on a space availability basis). If you require additional rooms, this must be requested via separate email to bfte@connect.com.fj stating name of delegate, organisation and room requirements and dates.  Additional room requested must be for registered delegates only. You must book your accommodation for a minimum of 4 nights i.e. 18/22 May (which is the duration of BFTE - the FOC policy will apply to the Primary delegate’s room only.  Note: check-in time at the Sofitel Fiji Resort & Spa  is 3pm therefore, if you arrive early morning and require immediate check-in to room, please pre-register from night before which will incur an extra night’s accommodation charge at your cost.  Due to the very large number of registered delegates, the Sofitel Fiji Resort & Spa will cater for registered delegates only therefore, you are encouraged to register your partners/spouses traveling with you. Unregistered partners will not be entitled to attend catered BFTE functions including daily breakfasts. Please officially register partners/spouses early and avoid disappointment. 

The registration fees includes: