Bula Fiji Tourism Exchange

Seller Criterias and Conditions

• Applicant must have the responsibility to negotiate contracts on behalf of the company they represent.
• Applicant applying online will be notified via emailed invoice of amount to be paid together with acceptance of registration.  If you do not hear from the Secretariat 4 days after you submit your online registration, it is your responsibility to resubmit and follow-up with the Secretariat.  This emailed invoice will be taken as official documentation.
• IT IS YOUR RESPONSIBILITY TO ENSURE ALL RELEVANT INFORMATION AND PAYMENTS ARE RECEIVED BY THE SECRETARIAT.  If payment is not received within 7 days of issuance of email invoice, registration will automatically cancel out of BFTE system.
• Seller registrations are limited and will be allocated strictly in order of receipt providing full payment is received. Registration may be accepted after 31st December providing booths are available. 
• Cancellations to booths and additional delegates 90 days out will not be refunded.
• Seller biography section must not be used for notes to the Secretariat as this section is automatically transferred to our website and used for printed literature.
• A minimum of 35 pre-scheduled appointments must be submitted during the pre-scheduling process. Sellers and Buyers have an opportunity to make further appointments at the commencement of BFTE 2008 at the appointment scheduling session. Sellers MUST be at this appointment scheduling session at 9am on Wednesday 4^th June 2008.
• BFTE is unable to make your accommodation arrangements, however, you are advised to immediately make your accommodation bookings. [Rooms during this period at the hosting resorts are traditionally fully booked.]
  Accommodation bookings may be made at any of the following properties:

  The Naviti Resort - reservations@navitiresort.com.fj

  Hideway Resort - reservations@hideaway.com.fj

  Tambua Sands Resort - tambuasands@connect.com.fj

  Outrigger on the Lagoon Fiji - salote.steele@outriggerfiji.com.fj

• An Additional Delegate/Partner is welcome at a cost of F$690 VIP which must accompany your registration form.  Maximum of 4 Delegates per booth. (Non-refundable if cancellation is received less than 90 days prior to BFTE). Changes to registrations received after 15 January 2008, will be accepted however, we cannot guarantee these changes will be made in printed literature. 
• Name changes to badges less than 15 days prior to commencement of BFTE will incur a penalty fee of $60.
• Booth must be manned during all business sessions.
• Ensure that you are appropriately dressed.
• No distribution of marketing materials outside your booth area.
• No obstruction of walkways/aisles around the village
• No loud noises to annoy other sellers during business sessions.
• No smoking in the Village.
• Ensure that any changes to electrical fittings within the booth are arranged through nominated electrician.
• No naked flames, gases, liquid fuels or explosives are to be used in the booth.
• Any contractor/decorator hired by the seller for their booth may access booth area only after booth numbers have been officially allocated and must be out of village by 7am Wednesday 4 June 2008.
• No alcohol is to be served during business sessions.
• Mobiles should be switched off when conducting appointments.
• Unregistered personnel will not be permitted into the BFTE Village during business sessions or attend programmed functions.
• No part of your booth display is to extend outside the roofline of your booth.

Buyer Profiles: An appointment scheduling prospectus will be compiled containing company details of all Buyers registered for BFTE 2008. The details will provide key information about each Buyer company attending which will assist you in deciding with whom you wish to meet. As a registered Seller you will receive in due course an email advising you of your access codes to the Buyer profiles online from which you must choose your 40 preferences and return before deadline stated.

Appointment Schedules: Appointments will be allocated by matching the requests of Buyers and Sellers where possible. The BFTE 2008 programme includes a maximum of 60 available slots throughout the three business session days. Priority is given to mutual appointment requests.

Registration Details:
1 Booth @ F$1790 VIP (includes 1 delegate). (Non-refundable if cancellation is received less than 90 days out.)
The registration fee includes:

• Booth, 3 chairs, 1 trestle table, 3-sided wall, ceiling fan, light, power point.
• Computerised meeting scheduling system.
• 3 Morning teas and 3 lunches during appointment session days.
• Appointments at 15-minute each per booth
• Welcome drinks
• Awards Dinner
• Final Night Drinks, Dinner and Entertainment
• New business acquaintances
• Satchels