Bula Fiji Tourism Exchange

• Applicant must have the responsibility to negotiate contracts on behalf of the organisation they represent.
• Applicant applying online will be notified via emailed invoice of amount to be paid together with acceptance of registration.  If you do not hear from the Secretariat 4 days after you submit your online registration, you must resubmit and follow-up with the Secretariat.  BFTE emailed invoice and receipt will be taken as official documentation.
• IT IS YOUR RESPONSIBILITY TO ENSURE ALL RELEVANT INFORMATION AND PAYMENTS ARE RECEIVED BY THE SECRETARIAT.  If payment is not received within 12 days of issuance of emailed invoice, registration will automatically cancel out of BFTE system.  NO direct deposits will be accepted due to difficulty of tracking these payments.  All local sellers are encouraged to pay via company cheques.
• Seller registrations are limited and will be allocated strictly in order of receipt providing full payment is received. Registration may be accepted after 31st December if booths are available. 
• The Committee reserves the right to deny any application and no correspondence will be entered into.
• Cancellations will apply as follows:  Cancellation received before 17 January will be charged F$100 and refunded balance of payment.  Cancellation received after 17 January and before 7 February will receive a refund of 50%.  Cancellations received after 7 February, no refund will apply.
• Seller biography section must not be used for notes to the Secretariat as this section is automatically transferred to our website and used for printed literature.
• Both Buyers and Sellers must attend the briefing session date refer to programme.
• The appointment schedule list will be handed to you when you register for BFTE at Port Denarau.
• [Accommodation fees at the Denarau Resorts will be advised in this section together with contact details.  All sellers will make their accommodation reservations direct with the resort concerened.] 
• The BFTE Talanoa Village will be constructed at Port Denarau.
• Name changes to badges less than 15 days prior to commencement of BFTE will incur a penalty fee of $60.
• Booth must be manned during all business sessions.
• Ensure that you are appropriately dressed.
• No distribution of marketing materials outside your booth area.
• No obstruction of walkways/aisles around the village
• No loud noises to annoy other sellers during business sessions.
• No smoking in the Village.
• Ensure that any changes to electrical fittings within the booth are arranged through BFTE nominated electrician.
• No naked flames, gases, liquid fuels or explosives are to be used in the booth.
• Any contractor/decorator hired by the seller for their booth may access booth area only after booth numbers have been officially allocated and must be out of village by 7am Tuesday 15th May 2012.
• No alcohol is to be served during business sessions.
• Mobiles should be switched off when conducting appointments.
• Unregistered personnel will not be permitted into the BFTE Village during business sessions or attend programmed functions.
• No part of your booth display is to extend outside the roofline of your booth.

Buyer Profiles: An appointment scheduling prospectus will be compiled containing company details of all Buyers registered for BFTE 2012. The details will provide key information about each Buyer company attending which will assist you in deciding with whom you wish to meet. As a registered Seller you will receive in due course an email advising you of your access codes to the Buyer profiles online from which you must choose your preferences and return before deadline issued.

Appointment Schedules: Appointments will be allocated by matching the requests of Buyers and Sellers where possible. The BFTE 2012 programme includes a maximum of 60 available slots throughout the three business session days. Priority is given to mutual appointment requests.  

Registration Details:
1 Booth is at a cost of F$2625 VIP (includes 1 delegate). (Non-refundable if cancellation is received after 7th Feb.)

An Additional Delegate/Partner is welcome at a cost of F$935 VIP which must accompany your registration form.  Maximum of 4 Delegates per booth. Changes to registrations received after 7 February, will be accepted however, we cannot guarantee these changes will be made in printed literature etc. 

Accommodation:  You may make your own accommodation bookings direct (rates unavailable to BFTE Secretariat) with either of the following 3 resorts:

Radisson Blu Resort Fiji Denarau Island - Please refer to their website to make bookings - www.radissonblu.com/resort-fiji

Sofitel Fiji Resort & Spa - Vaviola Ketenilagi is contact person and her direct phone: 679 675 7780 
Email: h5706-re03@sofitelfiji.com.fj

Fiji Beach Resort & Spa - Please email Fijibeachresort.reservations@hilton.com

The registration fee includes:

• Booth with 3-sided wall [3 mtrs across x 2.4 mtrs deep x 2.4 mtrs in height], 3 chairs, 1 trestle table, ceiling fan, light, power point.
• Computerised meeting scheduling system.
• Welcome Cocktail Party at Port Denarau Tuesday 15th May
• 3 Morning teas and 3 lunches during appointment session days.
• Approximately 60 x 17-minute appointment sessions over 3 days. 
• Final Night Drinks, Dinner, Dancing and Entertainment at Port Denarau. 
• Complimentary bottled Fiji Water throughout the 3 days
• New business acquaintances
• Satchels